Band Booster Meeting

Minutes

Date:   Monday August 29, 2016, 6:00-7:30 pm

Location: GHS band room

Chairperson: Steve O’Bryan

In attendance:

Amy Rangel
Sarkis
Karin O’Bryan
Steve O’Bryan
Gigi
Mayra
Tommy’s mom
Lydia
Laura

 

Fundraising for GHS Music Programs

  • Performance Programs/Booklets – Advertising sales
  • Plan is to reformat the programs (distributed at concerts) from the previous 5.5 x 8.5 inch size to a full 8.5x11 inch booklet!  
  • Ad Sales will be the following cost
    • Full Page Ad – $500
      • Benefits – 2 Tickets to every concert, Name on GHS Marquee
    • Half Page Ad – $250
      • Benefits – 2 Tickets to every concert, Name on GHS Marquee
    • Quarter Page – $125
      • Benefits – 2 Tickets to every concert
    • Business Card Size (⅛ Page) – $75
      • Benefits – 2 Tickets to every concert
    • Shout Outs – A short shout out message to friends, teachers, and families in text form. One Sentence runs into another. Limit of 140 characters per shout out (spaces and punctuation included).
  • Color cover/ B&W inside to be printed by Minuteman Press-Glendale (estimated cost is $2100-2200 for 800 copies with 36 pages)
  • need to sell lots of ads to be included in the booklet!  Amy Rangel has the cost breakdown list for the various size ads available.
  • HINT:  sell an ad and suggest vendor insert a coupon.  win-win!
  • Sarkis will ask Minuteman for a ‘mock’ program so the general layout can be seen
  • Faye Vahdani (sp?) will work on the final layout
  • New deadline for ad sales is before November 22, 2106, in time to print for the winter concert
  • Additional ads purchased will be inserted into to (one-time print) booklets to be given out at concerts

 

  1.  GHS Music Program Donations-
  • Amy reviewed the donation request of $125 for each kid  OR  $350 if in Marching band OR $400 for drumline and colorguard
  • Costs are very high, and the donations are so helpful in keeping the music program running smoothly by helping to pay for transportation, music rights, keeping the instruments in good repair
  • For MB/colorguard the money helps to pay for drycleaning, show designer, coaches etc….
  • Amy also made it very clear that no kids will be denied involvement in the music program if they do not donate.

 

  1. Silent Auction (for December concert)
  • Need items donated!  
  • Popular items include tech things, restaurant vouchers, baskets etc.  any and all donations are appreciated!
  • Need more tables, new signs and more volunteers to help organize the bidding.
  • Committee will be formed at the next meeting.

 

  1. Valentine’s Day Dinner
  • Date to be determined –on a weekend near Valentine’s Day February 2017
  • It was mentioned that payment was not very controlled last year, so the group discussed the possible benefit of using wristbands next time for verification of payment/donation
  • Lydia said that she would ask Smart & Final for food donations
  • Volunteer time and food donation requests will be sent out as the event gets closer

 

  1. Other fundraising –
  • Pop-tarts, the everlasting classroom fundraiser! Thanks Lydia for picking these up at S&F
  • Cookie dough money was due this week
  • Mayra (Joshua’s mom) volunteered with her family to buy an ipad or similar device and sell opportunity  tickets for about $10; drawing could be during fall concert (sept 21st)
  • On concert nights, procure envelopes that kids could draw on (or not) that could then be used for parents to make a donation;  list donation $ suggestions on outside of envelop
  • MOVIE night?  Sell snacks and show a movie in the bandroom
  • Buffalo wild wings donation night needs to be set up.  The concept: restaurant donates a portion of an evening’s dinner proceeds to the music program
  • BOOSTER club – $50.  Free entry to most football games but you must be on time and walk in with the band, free entry to the Instrumental Music Program Concerts, T-Shirts (while supplies last), etc.

 

NEEDS for GHS Music Programs

Truck Purchase

  • The music department is planning to buy a truck to transport equipment!
  • We have raised half so far
  • Artwork for side of truck to be determined (Lydia working on procuring a wrap). After we get the truck we’ll figure out how to brand it and how to include sponsors on it.
  • Currently we don’t have pricing (or the truck).

 

Concert Assistance

  • Need parents to sit with kids during performances
  • Volunteers for box office / greeters at the doors / passing out programs etc.
  • Boosters could highlight club and also talk about envelops (in item 5 above)

 

Pro-musicians

  • Music help needed from professional musicians to donate time for sectionals
  • Current and previous volunteers include parents (Laura) and retirement age musicians to work with the kids and share their music
  • Amy suggested doing a trial period (donate “clinic” time) and then evaluate for additional volunteer time

Jazz Band fronts

  • (These are those black painted ‘wooden stands’ with the Jazz band logo that are placed in front of the musicians)
  • The current fronts were made by the Scouts years ago (and have been wonderful), but are now looking quite worn, heavy and difficult to handle
  • Amy is looking for volunteer woodworkers to make the band some new ones!! Please don’t begin making these without talking to Ms Rangel first.

 

Final Remarks:

Sell ads for the concert programs!  

Our next meeting will have the details about the ad sales and we’ll decide on when we will hit the street.

 

Next Meeting

Monday Sept 19th at 6pm in the band room!

Come on out, bring another parent and meet some great music parents.  

This is NOT just for marching band parents, but open to the whole music program